Energy benchmarking & compliance filing
We collect your utility data, set up ENERGY STAR Portfolio Manager, check every number and file your city or state benchmarking report on time — for a flat price per building.
Annual benchmarking, handled start to finish
More than 60 U.S. cities, counties and states now require larger buildings to report their energy use every year. The process sounds simple — enter a year of utility data into ENERGY STAR Portfolio Manager and submit it — but in practice it means chasing bills from several utilities, getting whole-building data when tenants pay their own meters, fixing square footage and use details, and clearing the data-quality checks your city runs before it accepts a report.
Our benchmarking and compliance filing service takes all of that off your desk. You send us your bills (or utility portal access), and we deliver a filed report and a confirmation for your records — usually within about a week.
We file under every major benchmarking law, including NYC Local Law 84, Boston BERDO, Washington, DC, Chicago, Los Angeles EBEWE, California AB 802, Energize Denver and Seattle. See the full list of laws.
What’s included
- Check of which laws apply to your building — city, county and state
- Portfolio Manager property setup or cleanup
- Collection of 12 months of energy and water data
- Whole-building (aggregated) data requests and tenant authorizations
- Data-quality review: gaps, overlaps, outliers and estimated bills
- Submission to your jurisdiction, plus any city-specific forms
- Response to data-quality notices after filing
- Filing confirmation and a summary of your building’s results
- Deadline reminder for next year
From utility bills to a filed report
- Confirm what appliesSend us the address. We confirm every law that covers the building, your deadline, and whether this is a verification year.
- Gather the dataWe collect January–December bills for every fuel: electricity, natural gas, district steam or chilled water, delivered fuels, solar and water. If tenants are separately metered, we request aggregated whole-building data from the utility or collect tenant authorizations.
- Set up Portfolio ManagerWe create or correct your property: gross floor area, property type and use details (operating hours, workers, units, computers and so on), meters and the correct city IDs.
- Check the numbersWe look for missing months, overlapping bills, meters assigned to the wrong building, and results that are far from similar buildings — and fix them before the city sees them.
- Submit and confirmWe send the report through your jurisdiction’s portal or reporting link, complete any extra forms, and send you the confirmation.
Why buildings get compliance notices — and how we prevent them
Missing tenant data
Many laws require whole-building energy use, including spaces where tenants pay the utility directly. Leaving those meters out is one of the most common reasons a report is rejected.
Wrong floor area or use
Square footage that doesn’t match city records, or a property type that doesn’t fit how the building is used, triggers data-quality flags and skews your score.
Gaps and overlaps
A missing month, overlapping bill dates or an estimated read can fail the checks that Portfolio Manager and most cities run before accepting a submission.
Wrong IDs
Cities match reports by their own building ID (BBL in New York, BERDO ID in Boston, Chicago Energy Benchmarking ID and so on). A missing or wrong ID means the city never records your filing.
Missed verification years
Chicago, Boston, Washington DC and others require third-party data verification on a set cycle. We track your schedule and handle verification when it’s due.
Late starts
Aggregated data requests can take weeks. We start as soon as the calendar year closes so you’re not racing the deadline.
Pricing
We quote a flat price per building before we start — no hourly billing. The price depends on a few things: whether Portfolio Manager is already set up, how many meters the building has, whether tenant data is needed, and how close you are to the deadline. Portfolios of two or more buildings are discounted, and returning clients receive a loyalty discount every year.
Request a quote — it takes about two minutes, and we reply within one business day.
What we’ll need from you
- Building address and gross floor area
- Utility account numbers, or 12–13 months of bills
- Portfolio Manager login, if you already have an account
- Your city’s building ID or any notice you received (we can look it up)
- Tenant contacts, if tenants pay their own utilities
Frequently asked questions
What is energy benchmarking compliance?
It means meeting your city, county or state law that requires buildings over a certain size to measure their annual energy (and often water) use in ENERGY STAR Portfolio Manager and report it to the government by a deadline. Some laws add third-party verification, audits or performance targets.
How long does it take?
Most projects are filed within about a week of receiving complete utility data. Buildings that need aggregated whole-building data from the utility can take longer because utilities set their own turnaround times, which is why we recommend starting early in the year.
Do I need to set up ENERGY STAR Portfolio Manager myself?
No. If you don’t have an account, we create the property for you and share it with you so you keep access. If you already have one, we review and correct it before filing.
My tenants pay their own utilities. Can you still file?
Yes. Most utilities in cities with benchmarking laws provide aggregated whole-building data on request. Where they don’t, we collect signed tenant authorization forms. We handle both.
What if I already missed the deadline?
File as soon as possible — most cities stop or reduce penalties once you report. We offer rush filing and can help you respond to any violation notice.
Do you work in my city?
We file under more than 60 benchmarking laws across the U.S. and work in all 50 states. Check the list of laws or send us your address and we’ll confirm what applies.